Effective Date: 21-5-2025

Welcome to Orglx, a human resources management mobile application (“App”) developed to streamline employee operations such as attendance, missions, leaves, and HR requests.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our App.

1. Account Creation and Access

You do not create your own account. Your account is created and managed by your employer. Login credentials (username and password) are provided to you by your company’s HR department. You are responsible for keeping this information confidential.

2. Information We Collect

a. Employee Profile Information
• Full Name, Employee ID
• Job Title, Department, Manager
• Contact Information (email, phone if provided)

b. Attendance and HR Data
• Attendance logs (check-in/out)
• Mission requests and field activity logs
• Leave requests, overtime requests, and HR form submissions

c. Location Data
• GPS is used to verify your location when submitting attendance or mission activity, only when the app is in use and with your permission.

d. Biometric Authentication
• Fingerprint or Face ID is used only on your device to securely access the app. Biometric data never leaves your phone.

3. How We Use Your Data

We use your data to:
• Validate attendance and location-related actions
• Process your HR requests (leaves, overtime, etc.)
• Securely authenticate your access to the system
• Monitor app usage and performance
• Comply with labor laws and internal HR policies

4. Who Can Access Your Data

• Only authorized HR personnel and system administrators can access your data.
• No data is sold or shared with third parties for advertising.

5. Data Security

• Data is stored securely using industry-standard encryption methods.
• All communication between your app and our servers is encrypted via HTTPS.
• Only authorized systems and personnel can access employee data.

6. Your Rights

As an employee, you may:
• Request to review your attendance and HR records
• Request correction of inaccurate data
• Ask about how your data is used
• Request deactivation of your account (e.g., upon resignation)
Please contact your HR department for any data-related inquiries.

7. Data Retention

Employee data is retained in accordance with internal HR and legal retention policies. Data may be deleted or archived upon employment termination.

8. Updates to This Policy

This Privacy Policy may be updated from time to time to reflect new features or regulatory changes. You will be notified of significant updates through the app or your HR department.

9. Misuse and Fraud Prevention

Orglx is designed to ensure accurate, fair, and verifiable HR processes. Any attempt to misuse the app or manipulate its functionality may result in disciplinary action.

This includes, but is not limited to:
• Falsifying attendance or location (e.g., using fake GPS apps or spoofing tools)
• Buddy punching (e.g., asking someone else to check in or out on your behalf)
• Tampering with app files or system time
• Disabling required permissions (such as GPS) during check-in

Your employer may take the following actions in response to fraudulent behavior:

• Conduct internal investigations
• Issue verbal or written warnings
• Temporarily or permanently suspend access to the app
• Apply administrative, legal, or disciplinary consequences in accordance with the company’s HR policies
Orglx logs and audits critical actions to help identify any form of suspicious or non-compliant activity. By using this app, you agree to use it responsibly and ethically.

10. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, feel free to contact us:
•info@dmsisystems.com
• +20 2 3888 2888
• +20 100 8878885
• IZAR Plaza, Palm Hills, 6th of October, Giza, Egypt
Or contact your HR department directly.